The Board of Trustees of School District No. 58, Bingham County, Idaho met in regular session at 7:00 p.m. on Wednesday, September 16, 2020 at the Aberdeen School District Office in Aberdeen, Idaho.
CALL TO ORDER AND ESTABLISHMENT OF A QUORUM
Chairman Todd Lowder opened the meeting at 7:01 p.m. Present were Mike Shackelford, Sherrie Mauroner and Elaine Blik. A quorum was established. David Wahlen arrived at 7:10 p.m.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance
DELEGATION AND PATRON INPUT
Financial Auditor Morgan Hatt briefed the Board on the results of the annual audit performed for fiscal year ending June 30, 2020 and answered questions. Mr. Hatt suggested that the Board raise the threshold of fixed assets to be depreciated from $5,000 up to $10,000 per asset.
Sherrie Yancey discussed the middle school Yellowstone fieldtrip in May of 2021 and the change for those going from the 6th graders to the 7th graders. This change was done so the 6th graders that missed the fieldtrip in fiscal year 2019-2020 would have the opportunity to go as 7th graders this year.
SUPERINTENDENT AND ADMINISTRATORS’ REPORTS
Mrs. Ward reviewed her written report. She thanked Rosemary Ray from Pingree for donating $1,300 to Aberdeen School District to help with purchasing computers or whatever was needed. The donation will be used to help purchase student Chromebooks. The district continues to receive donations for face masks. If a child loses their face mask they can ask the district to give them one for the day. The elementary school and district office will be closed September 22nd and 23rd due to the scheduled shut down of power. There have been some COVID-19 cases in the schools and procedures suggested from the health department have been followed. Students will be let out of school on September 17th and will return October 5th. She wished all the farmers well for a safe harvest.
Mr. Pincock discussed his written report. Fall sports are underway. He thanked the students that participate in school sports and the coaches for their hard work and the fans who come out to support our teams. There has been schedule changes made for athletics and the changes will be updated on the school website. He added that the IQPS grant from Idaho Career & Technical Education was awarded for the third year for the high school greenhouse project.
Mrs. Mennear reviewed her written report. Volleyball and cross country is in full swing and she thanked volleyball coaches Erin Johnson and Amber Tilley and cross-country coach Chris Pratt. Our teachers are working hard to make sure that they are helping all of our students, whether they have chosen to do online school daily or are quarantining due to illness of a family member. She attended an all-day virtual regional Gear Up meeting on Tuesday, September 15th.
Mrs. Colton discussed her written report. Teachers will attend online training on September 17th and data day is September 18th. This year’s book study is Happiness Advantage: How a Positive Brain Fuels Success in Work and Life by Shawn Achor. Contacting parents of absent students that are working online or when work is missed is a concern. She added that 28 students will have tutoring from September 28th through October 2nd. She thanked the elementary school teachers for their hard work.
Mr. Vaughn discussed his written report. He highlighted that they have received updates for the ISAT this year. Interim assessments are available now for teachers to begin assessing students. There are changes in the Idaho Alternate Assessment this year which will include adding science as a computerized test. The science portfolio is no longer needed which will save teachers a lot of time. The ISAT was not administered last year due to the soft closure for COVID-19. He added that there are currently 130 special education students this year.
APPROVAL OF AGENDA
There was a change to the agenda to add approving the 2020-2021 continuous improvement plan under business items – actions 8F and executive session Item 11 to discuss personnel.
A motion was made by Trustee Wahlen and seconded by Trustee Shackelford to approve the agenda as amended. The motion passed.
CONSENT ITEMS- ACTIONS
Approval of August 19th Regular Board Meeting Minutes
Approval of August 2020 Claims
August 2020 Financial Report
County Tax Report
Building Budget Reports
Out of State/Overnight Trip Requests
Middle School – Harriman – Yellowstone – Mesa Falls, 5/10/21 to 5/13/21
A motion was made by Trustee Wahlen and seconded by Trustee Shackelford to approve consent items A-F as presented. The motion passed.
BUSINESS ITEMS-ACTIONS
Board Policies for Approval – 290 Nondiscrimination Policy, 296 – Title IX Policy, 296P1 – Title IX Procedure, 409.50 – Administrative Leave, 410 – Nondiscrimination in Employment (DELETING), 410 – Leaves of Absence (NEW), 425 – Expanded Family and Medical Leave and Emergency Paid Sick Leave, 525 – Advance Enrollment for Military Dependents, 555 – Communicable Diseases 610 – High School Graduation Requirements, 649 – Virtual Counseling Policy, 649F1 – Virtual Counseling Informed Consent, 674 – English Learner Programs, 972 – Facility Therapy Dogs, 972 – Facility Therapy Dogs Request Form, 1012 – Patron Complaint
A motion was made by Trustee Wahlen and seconded by Trustee Shackelford to approve the Board policies as presented. The motion passed.
Approve 2019-2020 Annual Audit Report
A motion was made by Trustee Wahlen and seconded by Trustee Mauroner to approve the 2019-2020 annual audit. The motion passed.
Discuss/Approve the 2020-2021 Aberdeen School District Student Handbook
A motion was made by Trustee Wahlen and seconded by Trustee Mauroner to approve the 2020-2021 Aberdeen School District Student Handbook. The motion passed.
Approve August 2020 New Hires and High School Volunteer Coaches
A motion was made by Trustee Shackelford and seconded by Trustee Mauroner to approve the August 2020 new hires and high school volunteer coaches. The motion passed.
Approve 2020-2021 Continuous Improvement Plan
A motion was made by Trustee Mauroner and seconded by Trustee Wahlen to approve the 2020-2021 continuous improvement plan. The motion passed.
BUSINESS ITEMS- DISCUSSION
Discuss Title IX Coordinator
For discussion only, no motion was necessary.
Discuss Building/Wrestling Room
A Zoom video teleconference Board work session was scheduled for November 4th at 10:00 am with Hutchison Smith Architects to discuss building options for a high school wrestling room. For discussion only, no motion was necessary.
TRUSTEE INPUT
Trustee Wahlen is proud to be from Aberdeen and is happy to see the kids back in school. He thanked the teachers and administrators for their commitment and bravery for education. The students seem to be happy going to school. Those that care about our children want them to be in school.
Trustee Mauroner thanked the teachers and administrators for their hard work and she is glad school started in person this year. She likes seeing school athletics again.
Trustee Shackelford appreciated Natalie Lewis for her help with the middle school football program and thanked her for her volunteer work.
Trustee Blik thanked the teachers and administrators for their effort and extra time given to teach at school and online for our students. She is very thankful we live in a place where our teachers are willing to work and be here for our kids. Our district has it better than some of the bigger school districts with the problems related to COVID-19. She is impressed with the work the pre-school teachers have done with her grandson and she has noticed a positive difference.
Trustee Lowder appreciates being around those that care for our students. He would like our teachers to keep track of our students that are currently working harvest. He thanked the staff for their hard work and he said our school buses look sharp.
EXECUTIVE SESSION
At 9:01 p.m., a motion was made by Trustee Blik that the Board of Trustees of School District No. 58 recess from an open meeting into executive session pursuant to Section 67-2345, Idaho Code, in order to discuss Section 67-2345: Subsection b (Personnel) and that following the executive session the Board will reconvene in public session for the purpose of conducting further business or for adjournment of the meeting.
A roll call vote was held with the following results:
Todd Lowder – Yes; Mike Shackelford – Yes; Sherrie Mauroner – Yes; David Wahlen – Yes and Elaine Blik – Yes. The motion passed.
The Regular session reconvened at 9:53 p.m.
With no further action needed, a motion was made by Trustee Shackelford and seconded by Trustee Mauroner to adjourn the meeting. The motion passed and the meeting adjourned at 9:54 p.m.