The Aberdeen school district recognizes the capital investment the community has in school buildings and facilities, as well as the value to the community when such facilities are opened for use by responsible organizations, associations, and civic groups for educational, cultural, civic and recreational purposes outside school hours. Accordingly, the board adopts this policy regulating the use of district facilities and equipment. It is the intent of the board that any approved use not conflict with the educational program of the district, be unlawful, or, in the judgment of the superintendent or designee, present an unreasonable risk to property of the district, or to its employees or students.
GENERAL REQUIREMENTS
1. Use of district facilities or equipment by third parties, including organizations, groups, or individuals, will be pursuant to a written agreement or license issued by the superintendent or designee upon approval of an application submitted by such organization, group or individual. Applications should be submitted to the building office at least one (1) week in advance of the time desired for use. Fees for use of district facilities shall be established by the board. The superintendent or designated administrator has the authority to reject any or all applications for rental or use of district facilities and equipment. The district reserves the right to refuse rental of any facilities at its discretion. Use of district facilities for district purposes takes precedence over all other uses.
2. No district facilities or equipment will be rented to any profit-making organization or individual for private or commercial use not directly associated with the schools.
3. The gymnasium and all classrooms in this district are not for rent except under special conditions.
4. School district equipment or property will not be loaned to individuals or organizations unless such a loan is part of an agreement for rental or use of district facilities. Nothing in this policy will prevent the school district from loaning equipment to other taxing units or other public agencies in emergency situations.
5. Certain groups or activities may be permitted to use district facilities at no charge, as follows:
· Local organizations and groups directly affiliated with the public schools, such as school clubs, parent-teacher association (PTA) groups, and employee associations, provided that usage by PTAs or employee associations for fundraising purposes are subject to applicable fees.
· Non-profit local community groups, provided that such use is limited to annual or monthly meetings.
· Tax-supported government agencies, provided that the use by such groups shall be limited to meetings and the conducting of elections.
6. The approved applicant must agree to:
a. Save and hold harmless the district, the Board and all employees of the district against any and all claims, liabilities, damages, losses, action, or causes of action that may be sustained to persons or property resulting from the occupancy or use of district facilities and/or equipment;
b. Assume full responsibility for all liabilities or damages to district property or equipment arising incident to occupancy or use; and
c. Repair or replace any damage to the facility or equipment incurred as a result of the use or rental of the district facilities.
SPECIAL REQUIREMENTS AND RESTRICTIONS ON USE
1. An extra hourly overtime rate may be charged for supervision and/or custodial services.
2. A cleaning deposit may be required at the discretion of the building supervisor.
3. The following activities will not be allowed on district property:
a. Consuming or using tobacco, alcohol, or drugs;
b. Engaging in games of chance or any activities that suggest gambling or games of chance; or
c. Teaching or promoting of any activity that is intended to disrupt or damage the district.
4. Additional restrictions on use of district facilities and equipment:
a. Any special decorations must be erected in a manner approved by the fire marshal and the district. Removal must be completed immediately following the function.
b. The selling or consuming of food or drink in auditoriums, gymnasiums, or other sitting areas must be approved by the superintendent or designated administrator.
c. The use of any special equipment must be identified in the application and, if necessary, may require district personnel to operate. Overtime compensation will be paid by the applicant.
d. The applicant may be required to provide supervision and police security, as determined by the superintendent or designated administrator.
The requesting organization or individual granted use must follow all policies, rules, and regulations of the board regarding the use of district property or facilities and the conduct of persons in or on district property or facilities, whether now or hereafter adopted.
The use of the property or facilities will not, in any way, interfere with the operations of this district or any of the programs or activities of the district. If required for district purposes, it is understood that the right is reserved to withdraw or rescind the grant of the use of the property or facilities on short notice. The board assumes no responsibility for properties left on the premises by the applicant. The board or its representatives will have free access to all rooms at all times.
District facilities will not be available for use for public dances, whether sponsored by community groups, or individuals.
Cafeteria kitchens may not be used without the employment of authorized district personnel for supervision purposes.
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LEGAL REFERENCE:
Idaho Code Sections
33-601(7) – Real and Personal Property (use of school facilities)
ADOPTED: March 16, 2022
AMENDED: