ABERDEEN SCHOOL DISTRICT NO.58
Regular School Board Meeting
Wednesday, July 15, 2015
The Board of Trustees of School District No. 58, Bingham County, Idaho met in regular session at 7:00 p.m. on July 15, 2015 at the Aberdeen School District Office in Aberdeen, Idaho.
CALL TO ORDER, ESTABLISHMENT OF A QUORUM, BOARD RESTRUCTURE
The meeting was called to order at 7:00 p.m. by Board Chairman Herb Bohrer. Also present were Elaine Blik, Todd Lowder, Mike Shackelford, and Braden Driscoll.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
BOARD REORGANIZATION
The Oath of Office was administered by Board Clerk David Burke to Todd Lowder (Trustee Zone 2) and Elaine Blik (Trustee Zone 3) as newly elected Board of Trustee members. Chairman Bohrer opened the floor for nominations for Chairperson. Trustee Blik nominated Herb Bohrer to serve as Chairperson. Trustee Blik made the motion and Trustee Driscoll seconded the motion to elect Herb Bohrer as Board Chairman. The motion passed. Chairman Bohrer opened the floor for nominations for Vice-chairman. Trustee Lowder nominated Elaine Blik to serve as Vice Chairman. Trustee Lowder made the motion and Trustee Shackelford seconded the motion to elect Elaine Blik as Board Vice-Chairman. The motion passed. Chairperson Bohrer opened the floor for nominations for Clerk. Trustee Driscoll nominated Trustee Lowder for Clerk. Trustee Driscoll made the motion and Trustee Shackelford seconded, to elect Trustee Lowder as Board Clerk. The motion passed. Chairperson Bohrer opened the floor for nominations for Board Treasurer. Trustee Lowder nominated Trustee Driscoll for Board Treasurer. Trustee Driscoll nominated Trustee Shackelford for Treasurer. A secret ballet was held a 4 – 1 vote was made for Trustee Driscoll. Trustee Shackelford made the motion and Trustee Lowder made the second, to elect Trustee Driscoll as Board Treasurer. The motion passed. Chairman Bohrer opened the floor for nominations for Board Ed Foundation Representative. Foundation Representative was volunteered by Trustee Shackelford.
DELEGATION AND PATRON INPUT
There was no patron input.
SUPERINTENDENT REPORT
Mrs. Ward went over her written report. She added to her report the main discussion with the Vision Committee concerned: (1) Cost, (2) Whether to include a practice gym and/or Auditorium and (3) the vocational programs needed. The bonding capacity funds have ranged from 11.5 million to 14.5 million. On July 27th the county will provide the assessment value for the school district to establish a firm bonding capacity. Mrs. Ward indicated the School Board needs to look ahead for what is best for the district and patrons.
Legislator Neal Anderson contacted the district about Tribal dollars available. The dollars awarded to the district was $2,500.00 which will be used to purchase a server.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Trustee Shackelford and seconded by Trustee Blik. The motion passed.
CONSENT ITEMS
The following consent items were presented:
Minutes of the June 17th Regular Board Meeting
Minutes of the July 1st Special Board Meeting
Approval of June Claims
A motion was made by Trustee Driscoll and seconded by Trustee Blik to approve Consent Items 7 A-C as presented. The motion passed.
BUSINESS ITEMS
Policies for Approval: 204 – District Policy. 277 – Record Retention. 522 – School Attendance
and Habitual Truancy. 522F1 – School Attendance and Habitual Truancy: Affidavit of Truancy 611 – High School Graduation Requirements: Alternate Measures for Demonstrating Proficiency. 624 – Participation in Statewide Assessments. 681 – Student Records. After a brief discussion, a motion was made by Trustee Driscoll and seconded by Trustee Lowder to approve the Policies with the exclusion of Policy 572 – Eligibility and Participation in Interscholastic Activities for additional review.
The 2015-2016 Trustee Schedules for the Self-Audit of Financial Records as presented no motion was needed.
Set Time and Dates for Fiscal Year 2015-2016 Board Meetings A motion was made by Trustee Lowder and seconded by Trustee Blik to approve the Time and Dates for the FY 2015-2016 Board Meetings as presented. The motion passed.
Call for Milk Bids for FY 2014-2015 A motion was made by Trustee Driscoll and seconded by Trustee Shackelford to call for Milk Bids from vendors. The motion passed.
Call for Fuel Quotes for FY 2015-2016 A motion was made by Trustee Shackelford and seconded by Trustee Lowder to call for Fuel Quotes from vendors. The motion passed.
Approve School District Handbook A motion was made by Trustee Shackelford and seconded by Trustee Blik to approve the 15-16 School Handbook. The motion passed.
Approve Leadership Dollars A motion was made by Trustee Driscoll and seconded by Trustee Blik to approve the leadership dollars as presented. The motion passed.
Approve Cooperative Purchasing Agreement A motion was made by Trustee Blik and seconded by Trustee Lowder to approve the Cooperative Purchasing Agreement as long as no obligation is required. The motion passed.
Approve Delinquent Lunch Accounts It was discussed that the small notes placed in backpacks were easy to overlook. It was suggested to have a program like Power School to look up lunch fees would be very useful. A recommendation for a text, phone call, or e-mail will be suggested to the food service department for the delinquent lunch accounts. A motion was made by Trustee
Driscoll and seconded by Trustee Lowder to approve Aberdeen School District #58 to pay the delinquent lunch accounts at the end of August as presented. The motion passed.
Review Construction Service/Architect Proposals The proposals presented are used to show the qualifications and projects that have been completed. Mrs. Ward will contact 2 references from each packet and report to the board. No motion needed.
Set Telephone Conference Date and Time for Proposal Approval A motion was made by Trustee Shackelford and seconded by Trustee Lowder to set the Telephone Conference for July 29th at 9:00 a.m. The motion passed.
TRUSTEE INPUT
Trustee Lowder welcomed David Burke to the district.
Trustee Blik had no additional input.
Trustee Driscoll had no additional input.
Trustee Shackelford wanted to recognize the grounds, custodial department, and maintenance department for the facility and grounds looking so good. The grass is greener than it has been for years.
Trustee Bohrer indicated that he would like to challenge our administrators to work on programs and projects to improve the district. Having vocational programs are just one suggestion. We need to be thinking forward.
EXECUTIVE SESSION
At 9:08 p.m., a motion was made by Trustee Lowder and seconded by Trustee Shackelford that the Board of Trustees of School District No. 58 recess from an open meeting into executive session pursuant to Section 67-2345, Idaho Code, in order to discuss Section 67-2345: Subsection b (Personnel Issues) and that following the executive session the Board will reconvene in public session for the purpose of conducting further business or for adjournment of the meeting. A roll call vote was held with the following results: Herb Bohrer – Yes; Elaine Blik
– Yes, Todd Lowder – Yes, Mike Shackelford – Yes, and Braden Driscoll – Yes. The motion passed.
Others Present: Superintendent Jane Ward.
Topic and Purpose of Meeting: Discuss personnel evaluation.
A motion was made by Trustee Driscoll and seconded by Trustee Shackelford to come out of executive session. The motion passed.
The Regular session reconvened at 9:48 p.m.
No motions were made and no further business was needed and a motion to adjourn was made by Trustee Blik and seconded by Trustee Shackelford. The motion passed and the meeting adjourned at 9:48 p.m.