ABERDEEN SCHOOL DISTRICT NO. 58
Regular School Board Meeting
Wednesday, February 17, 2016 6:00 p.m.
The Board of Trustees of School District No. 58, Bingham County, Idaho met for a work session at 6:00 pm with the regular session to begin immediately following on February 17, 2016 at the Aberdeen School District Office, 318 W. Washington, Aberdeen, Idaho.
WORK SESSION: CALL TO ORDER
Chairman Bohrer was absent, Elain Blik called the work session to order at 6:10 p.m. Other Board Members present were Michael Shackelford, Todd Lowder. Braden Driscoll was present by teleconference.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
Christian Anderson with Zions Public Finance presented financial information on the proposed bond. Nick Miller with Hawley Troxell presented information on qualifications and the role of the bond counsel for the proposed bond.
OPEN SESSION: CALL TO ORDER
Chairman Bohrer opened the regular meeting at 7:30 p.m. Other Board Members present were Elaine Blik, Michael Shackelford, Todd Lowder and Braden Driscoll.
DELEGATION AND PATRON INPUT
Clint Phillips discussed the need for vocational education in the school and on the skills needed to prepare students for the workplace.
SUPERINTENDENT and ADMINISTATOR REPORTS
Superintendent Ward discussed her written report and highlighted that letters of intent will be handed out to certified employees before March 1st.
David Vaughn highlighted in his written report that the WIDA test for English Language Learners was on February 10th and there were recent hearings in the Idaho State Legislature regarding Medicaid billable services requiring a physician referral.
Ann Mennear reviewed her written report and highlighted the Middle School STEM fair was on February 8th with 291 in attendance. She thanked those that helped organize the event. Robi Jo Colton was absent but had submitted a written report.
Travis Pincock reviewed his report and highlighted several items. The Gear Up Capacity Workshop gave him the opportunity to collaborate with teachers, principals and Gear Up coordinators from around the nation.
APPROVAL OF AGENDA
There was a correction to the agenda which changed the bond election date from May 10th, 2016 to May 17th, 2016 (8E) and an addition was made to change the Board meeting dates from March 16th and April 13th to March 9th and April 20th (8K). A motion was made by Trustee Driscoll and seconded by Trustee Shackelford to approve the agenda as amended. The motion passed.
CONSENT ITEMS
The following consent items were presented: Approval of January 20th Regular Meeting Minutes Approval of January 2016 claims County Tax Report January 2016
December 2015 Financial Report
Building Budget Reports
Overnight Trip Requests: BPA Boise
A motion was made by Trustee Lowder and seconded by Trustee Blik to approve Consent Items AF as presented. The motion passed.
BUSINESS ITEMS
Review the Following Policies: Policy 292Reasonable Accommodations for Persons with Disabilities; Policy 292P1Americans with Disabilities Complaint Procedure; Policy 401—Reasonable Workplace Accommodation to Qualified Individuals with Disabilities; Policy 401P1—Reasonable Workplace Accommodation Procedures; Policy 401F1—Reasonable Workplace Accommodation Form; Policy 401F2—Medical Release (Request for Reasonable Accommodation); Policy 401F3—letter to Healthcare Provider (Request for Reasonable Accommodation); Policy 401F4Physician Request for Reasonable Accommodation Form; Policy 517—Student Dress Code. Policy 519—Student Name/Gender Change; Policy 519F1—Name/Gender Change Request Form; Policy 519F2—Sample Physician Letter for Gender Change Request; Policy 519.50—Transgender Gender Nonconforming Students.
No Motion was needed for review only.
Policies for Approval: Policy 1041 and Policy 1041P1 went back to the High School Principal Travis Pincock to draft wording for the Board to review.
Discuss Policy 572: No motion needed discussion only.
Approve 20162017 School Year Calendar:
A motion to approve the 20162017 school year calendar was made by Trustee Driscoll and seconded by Trustee Blik. The motion passed.
Approve Bond Election for May 17th, 2016:
A motion to approve the bond election for May 17th, 2016 was made by Trustee Driscoll and seconded by Trustee Shackelford. The motion passed.
Approve Hawley Troxell as Bond Counsel and the Bond Election Resolution:
A motion was made by Trustee Lowder to approve Hawley Troxell as bond council and a resolution calling a special election to be held for the purpose of submitting to the qualified electors of school district no. 58, Bingham County, State of Idaho, the proposition of the issuance of up to $11,850,000 negotiable bonds of school district no. 58, Bingham County, State of Idaho, and in providing for the issuance of such bonds, the levy of a tax to pay such bonds. Trustee Blik seconded, the motion passed unanimously.
Approve the Agreement for Municipal Advisory Services and Exhibit A:
A motion to approve the agreement for municipal advisory services and exhibit A was made by
Trustee Blik and seconded by Trustee Shackelford. The motion passed unanimously.
Approve New Bus Purchase:
Buck Copeland discussed purchasing another new bus from Bryson Sales Service, Inc. that can be purchased for the exact same price as bus # 163 which was acquired in June, 2015 and had been competitively bid. According to Idaho Code 672803 a new bus will not be required to go out for competitive bid when the procurement duplicates the price and substance of a contract for like goods or services that has been competitively bid.
A motion to approve the new bus purchase was made by Trustee Shackelford and seconded by Trustee Lowder. The motion passed.
Review Call for Roof Bids for District Office and Elementary School:
No motion needed review only.
Approve Hiring Administrators:
A motion to approve hiring administrators for the 20162017 school year was made by Trustee Blik and seconded by Trustee Driscoll. The motion passed.
Change March 16th and April 13th Board Meeting Dates:
A motion to change the March 16th board meeting to March 9th and the April 13th board meeting to April 20th was made by Trustee Shackelford and seconded by Trustee Driscoll. The motion passed.
TRUSTEE INPUT
Trustee Lowder appreciates the administrators and thanked the bus drivers, aides, food service workers and custodians for the work they do.
Trustee Blik encourages everyone to vote for the bond and to talk with patrons about the school needs including that the interest rates for the bond are low.
Trustee Driscoll attended the Idaho State Executive Meeting and had a good time visiting with legislators. He appreciates the school administrators and the patron input from Clint Phillips about vocational education.
Trustee Shackelford appreciates the information from Christian Anderson with Zions Public Finance and Nick Miller with Hawley Troxell, and appreciates Buck for the work he does with the bus department.
Trustee Bohrer stated that communication is important in passing the bond and that we need to make sure that everyone knows that vocational education and the high school classrooms were a part of a committee plan. Herb commented on going to Day on the Hill for the last three years and that the district staff is doing a good job.
A motion to adjourn the meeting was made by Trustee Blik and seconded by Trustee Driscoll.
The motion passed and the meeting adjourned at 9:10 p.m.